You can find the legal entity form through the following link: http://ec.europa.eu/budget/contracts_grants/info_contracts/legal_entities/legal-entities_en.cfm
However, usually at a set time after your proposal is selected, the validation office will contact you.
If your organization is a public body, please submit the original and English translation of the document called “certification of registration” of Japan and law documents (National University Corporation Act or Local Independent Administrative Agency Act, depending on the type of organization). In Japan, there is no government specified translators so that you need to find a translation company with experience translating law documents.
Generally there is are no similar “VAT” documents in Japan. It is a European based consumption tax regulation and unless your organization is trading goods/service with EU or your organization is located in EU, you do not need to obtain one. Please indicate in legal entity form as not applicable.
LEAR Appointment applications (3 forms, signed and stamped: LEAR Appointment Letter、Lear Role and Duty、declaration of consent to the terms and conditions of use of the Participant Portal electronic exchange system), copy of passport of LEAR and representative of the organization. Additionally you need a proof of document that Legal representative is in position to appoint LEAR of the organization.